Have you ever wished there was an easier way to schedule meetings without endless email chains trying to find a time that works for everyone?
If you regularly use Microsoft Outlook, there’s a simple tool that can take the hassle out of booking meetings - Microsoft FindTime.
We’ve created a quick guide that shows you exactly how to use it so you can schedule meetings faster, avoid calendar chaos, and spend less time coordinating availability.
And if you'd like to talk about how your business can use the right systems to increase productivity and growth, you can also book a call with our team today.
Does this sound familiar?
You’ve probably experienced at least one of these:
-
Endless email ping-pong trying to find a meeting time
-
No suitable slot that works for everyone’s schedule
-
Giving up on scheduling because it’s too complicated
If you’re nodding your head, you’re not alone - and there is a better way.
What is Microsoft FindTime?
FindTime is Microsoft’s scheduling tool designed to make organising meetings much easier.
It integrates directly with Microsoft Outlook and allows meeting organisers to propose several possible times for a meeting. Participants can then vote for the times that work best for them.
Instead of going back and forth over email, FindTime helps you:
- Check attendee availability
- Suggest multiple meeting times
- Let participants vote on the best option
- Automatically schedule the meeting once a time is agreed
It’s especially useful when scheduling meetings with busy teams or multiple stakeholders.
Want the Step-by-Step Guide?
We’ve created a downloadable guide that walks you through exactly how to set up and use FindTime inside Outlook.
Inside the guide, you’ll learn:
-
How to install the FindTime add-in in Outlook
-
How to create a meeting poll with multiple time options
-
How to invite participants and collect votes
-
How to review results and automatically schedule the meeting
It’s a simple walkthrough designed to help you start using FindTime in just a few minutes.
Download the full FindTime setup guide here
Why businesses use FindTime
When used properly, tools like FindTime can significantly improve productivity by:
-
Reducing time spent on administrative tasks
-
Simplifying team coordination
-
Improving communication across teams
-
Helping meetings get scheduled faster and more efficiently
Small improvements in systems like meeting scheduling can have a surprisingly big impact on how smoothly your business runs.
Looking for support to improve business systems?
If you’re interested in learning how the right tools and systems can help your business improve productivity, streamline processes, and support growth, we’d love to help.
Book a call with our team today to explore how smarter systems can support your business.
