Case study | Business park and multi-tenant site

The IT provider that was already a tenant

How Beaconside Business Village in Stafford moved 60 tenant businesses from in-house IT to outsourced IT support from EPX IT, on a monitored network that fixes most faults before anyone reports them.

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Hannah Milsom, Tenant Village Manager2:46

60

Tenant businesses on the managed network

9 in 10

Problems resolved before the village or its tenants see them (Hannah's own estimate)

4

Internal IT hires the village would otherwise have needed

In short. Beaconside Business Village, a Stafford business park with 60 tenant businesses, replaced its in-house IT with outsourced IT support from EPX IT, which was already a tenant on the site. EPX IT monitors and manages the shared network, triages tenant queries and installed the site's firewalls. Hannah Milsom, who manages the village, estimates that nine problems in 10 are fixed before anyone sees them.

Beaconside Business Village: 60 businesses on one Stafford site

Beaconside Business Village in Stafford is part of New Beacon Group and houses 60 businesses on a site converted from former university buildings. The tenant mix is unusually wide. "They range from tarot card readers all the way up to substation builders and everybody in between," says Hannah Milsom, who manages the village. "Diverse is our middle name."

Hannah joined in 2020, which meant building a business village through the pandemic. "I started in a turbulent time. Credit to us, we built a business village in the height of COVID and we're still going strong." Her days cover lease agreements, administration and tenant queries, and no two of them are the same.

Why in-house IT stopped working for the village

Beaconside ran its IT in house with an IT manager, on infrastructure it had inherited along with the buildings. "The infrastructure that we sort of inherited from the old university was pretty tricky. There was a lot of blockers and things on the actual leased line itself."

As the site filled, the demands grew faster than the team could absorb them. "The requirements became pretty big, pretty quickly as we started to grow the sites." Keeping pace in house would have meant building a department.

"It just didn't make sense to have four persons underneath us when we could have just outsourced it."

The position is harder for a landlord than for a single business, because the village's own operation depends on the network and so do 60 tenant businesses who have no other option.

Why Beaconside chose EPX IT for outsourced IT support

EPX IT was already on site as one of those tenants, which is how the conversation started. Hannah is direct about why that mattered.

"You knew the site because you were on site. You knew what your needs were as a tenant, but equally you knew what our needs were as a landlord."

The village moved from in-house support to EPX IT, which took on network management, triage of tenant queries into the right team, and the site's security position.

What proactive IT support changed at Beaconside

The change Hannah names first is one of timing. "Being proactive instead of reactive, I think, was a big one." Continuous monitoring by EPX IT means most faults are dealt with before anyone raises them. "You're constantly looking at managing our network, so if there is a problem that arises before we or our tenants have seen that problem, nine times out of 10 it's already been resolved."

Queries now move quickly. "We had the ability to have queries come in and we could instantly streamline them and send them across to your team," which then routes each one to the right function.

Security has moved on as well, and Hannah puts the value on the advice as much as the equipment. "You guys really helped advise us on tech that we needed. So we had firewalls installed to make sure that our network was secure. That's probably not something we would have looked at if it was in-house."

Hannah Milsom's advice on outsourcing IT support

Asked what she would tell another business weighing up a move to EPX IT, Hannah did not hedge.

"This would be your sign to do that. Move across to a support company that live and breathe IT. They know every angle of all sorts of software, they know every angle of safety on the internet. If you take payments over the internet, these guys can help you sort it, effectively streamline that service and ensure that you and your customers are safe."

Transcript of Hannah Milsom's film

Client

Beaconside Business Village, part of New Beacon Group

Location

Stafford

Site

60 tenant businesses on a converted former university site

Speaking

Hannah Milsom, Tenant Village Manager

What we do

Managed IT support, network management and monitoring, tenant query triage, firewalls and security advice

Talk to us about your site

Hannah in 30 seconds

Four short cuts from the same conversation, made for social and for anyone short of time.

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0:30

Proactive, not reactive

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0:37

Why we stopped doing IT in-house

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0:33

They already knew the site

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0:37

Her advice to anyone thinking about it

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