Be ready to switch AI on, safely.

Before you widen AI across your business, you need to know your data is in order, your people know the rules, and you can show your board, your insurers and your customers that you have done your due diligence. EPX AI Essentials puts that in place as one fixed-price piece of work, so you can move with confidence instead of crossing your fingers.

Book a meeting with our AI leadDave Coleman, EPX IT's AI leadContact us

EPX AI Essentials:
The groundwork that makes AI safe to switch on.

Each of these is groundwork, and groundwork is exactly what we do before anyone builds.

31%
of UK employers have a formal AI policy (CIPD)

62%
of staff already use AI tools nobody approved

1 in 3
of AI users get clear professional guidance at work (Google, UK research)

A complete, plain-language base for responsible AI.

EPX IT works to ISO 42001, the international standard for responsible artificial intelligence, so the way we set this up follows a recognised discipline rather than a house style. It sits naturally alongside our IT compliance and risk management service, extending the same controls-and-evidence habit to AI.

• A responsible AI use policy written for your business, in language your team will read.
• A simple data rule: traffic-light tiers telling everyone what may go into which tool, and a hard never for passwords and keys.
• An approved AI tools list, so nobody has to guess what is allowed.
• A named AI owner, recorded, so the decisions have somewhere to sit.
• Staff training, live or recorded, with acknowledgements collected, plus a one-page guide and an incident card.
• Use case prompts built around the jobs your team actually does.
• A licence check against your Microsoft plan, with the result and any gaps written up.
• A group membership check: who sits in which SharePoint and Microsoft 365 groups, and whether any site is open to everyone in the organisation.
• The switch-on decision that comes out of it: a full rollout, or a controlled group first.
• Microsoft Copilot provisioned, assigned and switched on for the people who need it.
• Your pack handed over in one place with next steps flagged, plus access to the EPX IT AI Management Portal, where the policy, the tools list and the staff sign-offs live.

Microsoft licences, including Copilot seats, are always quoted separately and are never part of the EPX IT fee.

We check before you switch on, and we tell you what we find.

The licence and group checks are there to be acted on. If they turn up a SharePoint site open to everyone in the organisation, or a group that has grown wider than anyone decided, you hear about it before Copilot goes anywhere near it, and the switch-on decision changes to match: a controlled group first rather than everyone at once. Where what is actually needed is a full file-by-file walk of who can see what, that is its own piece of work with its own scope and price rather than something absorbed quietly into this one. It is familiar ground either way: checking and correcting what people can reach is the daily work of our cyber security and threat protection service. One rule holds the promise honest: widening AI beyond your first users waits until what the checks found has been dealt with.

Where it goes next is your choice, not a conveyor belt.

Everything EPX AI Essentials produces is a finished artefact rather than a draft for a bigger project: the policy, the data rule, the tools list, the sign-offs and the switch-on decision all stand on their own. The natural next read is Microsoft Copilot, done safely.

If what you want next is visibility on whether the tools you paid for are actually being used, the monthly follow-on is AI Managed: Starter, from £4 per user per month with a £75 a month minimum, on a twelve-month term. If your obligations run further, towards a full AI management system and ISO 42001, that is the EPX Intelligence track. The two are parallel routes and not a sequence: what decides which one you are on is intent, not company size.

Common questions

Start with a conversation, not a contract.

Book a free AI Discovery Call. We will show you where your quick wins are, what to address first, and how EPX AI Essentials would set you up to switch AI on safely. There is no obligation to go further.

Book a meeting with our AI leadDave Coleman, EPX IT's AI leadContact us

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